Messaging and Collaboration Features
Web Collaboration and Productivity
Compare all the next-generation messaging and collaboration features that will improve your organization.
WEB CLIENT FEATURES:
| Feature | Description |
|---|---|
| AJAX-based end user interface | Rich, interactive, web-based interface for end user functions (access via HTTP or HTTPS) |
| Automatic web client updates | The web interface automatically updates to display messages and other updates |
| Online end user help | Online end user help accessible directly from the end user interface |
| Extended Zimlet framework for expanded search | Users can search the web from within Zimbra Web Client |
| Web client lazy loading | Load client JavaScript code on-demand to improve delay during the log in process |
| Cross-Application Features | |
| Drag/Drop with drag context | Ability to drag/drop items, with dynamic indicators of the number of items being dragged and valid drop zones |
| Auto-complete addresses | Addresses auto-complete as they are being typed, including a dynamically updated selection dialog when multiple addresses match |
| Tags | Ability to quickly categorize messages, contacts, and/or documents by attaching Tags "with user-defined names and colors" |
| HTML formatting | Ability to render and create messages, appointments, and web documents in HTML format |
| Spell check | Option to check and correct spelling in a mail message, calendar appointment, or web Document |
| Mandatory spell check | Option to have mandatory spell check enabled Option to have mandatory spell check enabled |
| Share with Internal Users and Groups | Ability to share Address Books, Calendars, Briefcase and Notebooks (Documents) with internal users and groups (read or write access) |
| Share with External Users | Ability to share Address Books, Calendars, Briefcase and Notebooks (Documents) with external users via a custom password (read access) |
| Share with Public | Ability to share Address Books, Calendars, Briefcase and Notebooks (Documents) with the public (read access) |
| Zimbra Assistant | Mini dialog for quick actions (e.g. send message, create appointment) without changing the underlying application context |
| Multi-source address picker | Ability to choose from users in personal Address Books, shared Address Books, or the Global Address List |
| View as HTML "option for attachments" | Option to quickly view attachments in HTML format |
| Basic search | Keyword-based search that utilizes a comprehensive server-side index |
| Attachment search | Ability to search for contents inside of attachments |
| Advanced search | Rich "Search Builder" interface for creating and saving advanced, multi-condition searches |
| Keyboard Navigation | Keyboard shortcuts are available for Zimbra Web Client |
| Keyboard navigation can be turned off | The ability to use shortcut keys can be managed |
| User preferred or default selection of Zimbra Web Client | Accounts can be configured to use either the Standard Web Client, the Advanced Web client or both |
| Manage shared items | Preference Share folder lists all items shared with the user |
| POP / IMAP | Native compatibility with third party POP and IMAP clients |
| Outlook / MAPI sync | MAPI-based Outlook synchronization with cached mode and offline support |
| Apple iSync | Two-way synchronization with Apple iSync enabling compatibility with Apple iCal, Address Book, and other applications in the Apple iSync framework |
| Conversations | Automatic grouping of messages in a message thread, enabling efficient message organization |
| Conversations span folders | Conversations are formed independently of folders, meaning that messages in different folders can be part of the same conversation |
| Conversation rehash | If a message is contributed to a conversation, that conversation is marked as unread and moved to the top of the Inbox |
| Conversation-level actions | Ability to perform actions on an entire conversation such as move, Tag, flag, drag/drop, etc. |
| Preview pane | Ability to view a highlighted message in a preview pane |
| Personal folders and hierarchies | Ability to create personal folders and folder hierarchies |
| Publish RSS/ATOM feeds | Ability to generate RSS or ATOM feeds based on the contents of the Inbox or other mail folders |
| Subscribe to RSS/ATOM feeds | Ability to subscribe to RSS/ATOM feeds |
| Message print and print preview | Ability to print a message and see a print preview |
| Message sort | Ability to sort messages based on subject, date, or sender |
| Flags | Ability to flag/unflag messages/conversations for follow up |
| Filters | Ability to define filter rules and priorities for incoming messages |
| Filter existing messages | Ability to run filters over existing email messages |
| Away messages | Ability to enable/disable a custom away message |
| Signatures | Ability to add a custom signature to a message |
| Compose in window | Option to popup a separate window when composing a message |
| Drafts | Ability to save in-progress messages to a Drafts folder |
| User-controlled forwarding | Ability for a user to set an automatic forwarding address and choose whether to leave a copy in the primary mailbox |
| Reply with attachments option | Option to Reply or Reply-All while retaining the attachments from the original message |
| Right-click message context menu | Right-clicking a message displays a menu of actions to take on that message (e.g. Mark Read, Reply, Delete) |
| Right-click email address context menu | Right-clicking an email address displays a menu of actions to take on that address (e.g. view website, add/edit contact, create filter, search for messages) |
| Hover over attached image shows preview Hover over attached image shows preview | Hovering over an image attachment in a message displays a thumbnail preview of the image Hovering over an image attachment in a message displays a thumbnail preview of the image |
| Create calendar appointment from message | Ability to drag a message to a mini-calendar date to create an appointment based on the message |
| Quota indicator | Visual indicator of quota and amount of quota consumed |
| Export messages as ZIP file | Ability to export a set of messages as a ZIP file |
| Reply/Reply-All Toggle | Ability to toggle between Reply and Reply-All while composing a reply |
| Mail Identities | Ability to create multiple identities in Zimbra Web Client and use different names and mail settings |
| Support for multiple external email accounts | Within ZWC, users can identify other POP email accounts that they have, retrieve email from those accounts and save in specific folders |
| Reading Pane view can be set | Users can set their default preference for viewing messages in the reading pane |
| User-specified default HTML settings | Users can set the default font family, font size and font color to use when composing email messages and Documents pages |
| Shared mailbox folders | Users can share their mailbox folders and set the permission levels to manage or to view-only |
| Ability to insert inline images in HTML Editor | Users can insert inline images in email messages and calendar appointments |
| Signature Length can be set | Admins can configure the maximum number of characters used in a signature |
| Definable expiration policy for systems folders | Admin can define expiration policy for individual mailbox folders |
| Account quota warning | Users will receive an email message warning of quota usage based on a threshold defined by administrator |
| Results of a URL can be made attachments | Users can attach a URL to an email message |
| Double click on mail opens message in new window | Users can double-click on a message in message view to expand the view pane to full view |
| Different signatures can be defined | Users can define up to three different email signatures to use |
| Email feature can be disabled | Administrators can disable this feature on a COS or Account basis |
| Checkboxes to select mail | Users can check multiple emails in the list view to mark as read/unread/tag, delete, or to move to a different folder |
| Message priority can be set | When sending a message, the priority is normal, but it can be set to high or low as well |
| Instant Notification | Users can get immediate notification of new mail |
| Multiple messages can be forwarded | Multiple messages can be selected and forwarded in one email |
| Aggregation of mail accounts using IMAP | Users can aggregate multiple external accounts in their Zimbra account using IMAP |
| Tags | Ability to quickly categorize items by attaching "Tags" with user-defined names and colors |
| View the number and total size of items in folder | Users can right click on a folder to see the number of messages and the total size of items in folder |
| Three-pane view of mail | Users can select to view their mailbox in a three pane vertical view |
| Read Receipt | Messages can be flagged for a return read receipt. Users have a choice to turn this option off for messages they receive |
| Compose in Tabs | Multiple compose tabs can be opened and users can move between the tabs |
| Multiple forwarding addresses | Allow users to set multiple forwarding addresses |
| User controlled junk mail lists | Allow users to set up black or while lists for emails through preferences settings |
| Sort Messages by size | Ability to sort messages based on size |
| Print multiple messages | Ability to select and print multiple messages at once |
| Address Book | |
| Contact Card View | Business card view of Contacts |
| Contact List View with Preview Pane | List view of Contacts with preview pane |
| Import/export contacts in CSV format | Ability to import/export Contacts in .csv format |
| Import/export vCards | Ability to import/export contacts in vCard (.vcf) format |
| Contact print and print preview | Ability to print a single Contact or list of Contacts and see a print preview |
| Right-click Contact context menu | Right-clicking a Contact displays a menu of actions to take on the Contact (e.g. compose message, search for messages) |
| Drag/drop Contact to mini-cal date to create appointment | Ability to drag a Contact to a mini-calendar date to create an appointment with that Contact |
| Multiple Address Books per mailbox | Ability to create multiple Address Books in a single mailbox |
| Move/copy contacts across Address Books Move/copy contacts across Address Books | Ability to move/copy contacts from one Address Book to another (based on access privileges) Ability to move/copy contacts from one Address Book to another (based on access privileges) |
| Personal Distribution Lists (Group Lists) | Ability to create group contact lists in their user Address Books |
| Add Photos to contacts | Photos and images can be uploaded to contacts in Address Books |
| Calendar | |
| Resource/group scheduling | Ability to schedule meetings, book resources, and evaluate and manage free/busy information |
| AJAX Calendar | Rich, interactive Calendar functionality using only a web browser |
| Personal scheduling | Ability to schedule personal appointments |
| Group scheduling | Ability to schedule meetings and view attendees' free/busy information |
| Recurrences and recurrence exceptions | Ability to create recurring meetings and exceptions to recurring meetings |
| Resource scheduling | Ability to book resources (locations, equipment, etc.) for a meeting |
| Resource search by attributes | Ability to search for available resources by attributes such as site, building, floor, and capacity |
| Resource auto-respond | Ability to configure a resource to auto-respond to scheduling requests based on availability |
| Calendar alerts | Option to enable an alert popup for upcoming appointments |
| Time zone adjustment | Appointments/schedules are automatically displayed in the users current time zone |
| Per-appointment time zone setting | Ability to set an explicit time zone for an appointment |
| Day, Week, Work Week, Month views | Ability to view calendars in Day, Week, Work Week, or Month views |
| List view | Ability to see appointments in selected calendars for a two week period, select multiple appointments to act upon at once |
| Fish-eye calendar view | In the Month view, users can click a date and see a detailed hourly view of the day |
| Customizable first day of week | User setting for the first day of the week; value chosen impacts the Week calendar view |
| Create/drag appointment inline in calendar views | Ability to create an appointment and/or drag an appointment's boundaries inline in calendar views |
| Quick Accept/Tentative/Decline from calendar views | Ability to quickly mark Accept/Tentative/Decline from calendar views |
| Identify internal users who can send an invitation | Only addresses identified by the user can send an invitation. Other invites are automatically declined |
| Customize Free/Busy display | Users can customize how Free/Busy information about them is displayed |
| Disable Send Notification Mail | Users can disable Send Notification Mail so that attendees do not receive an email update about minor changes to a meeting |
| Faded display of declined appointments | Declined appointments display faded so that the user remains aware of their occurrence |
| Calendar print and print preview | Ability to print calendars in day, week, work week, or month views and see a print preview |
| Hover over appointment shows details | Hovering over an appointment in calendar view displays additional appointment details |
| Mini-cal | Option to display a miniature calendar at all times |
| Hover over date in mini-cal shows schedule | Hovering over a date in the mini-cal displays calendar information for that date |
| Right-click mini-cal context menu | Right-clicking on the mini-cal displays a menu of actions to take on the associated date (e.g. add appointment, search for messages) |
| Multiple calendars per mailbox | Ability for a user to create multiple calendars within a single account |
| Free/busy inclusion by calendar | Ability for a user to designate which calendars will be included in the user's free/busy calculations |
| Subscribe to external calendars | Ability to subscribe to an external calendar in iCalendar (.ics) format |
| Publish calendar in iCalendar format | Ability to publish/export a calendar in iCalendar (.ics) format |
| Multi-calendar overlay views | Ability for a user to view multiple calendars overlaid in the same view, which each calendar optionally represented by a different color |
| Schedule thermometer | When viewing multiple calendars, option to view a thermometer "that indicates the degree of conflict at each potential time slot" |
| Import calendars as ics iCal files | Users can import calendar iCalendars (.ics) |
| Mark appointments as private | Appointments can be marked as private or public |
| Calendars can be for personal appointments only | Administrators can configure the Calendar feature to be able to create only personal appointments |
| Search for appointments | Users can search for appointments within their calendars |
| HTML Read-Only View for Public Calendars | Public calendars display in HTML read-only format |
| Admin receives email for shared Calendars | Users with admin privileges receive copies of invites sent to the grantor |
| Resource discovery | Resource accounts can be searched in CALDAV |
| Appointment status color-coded Appointment status color coded | A vertical color strip differentiates appointments based on status A vertical color strip differentiates appointments based on status |
| Options for deleting recurring meetings | Users can select whether to cancel entire series or cancel only the selected instance and future meetings |
| Recipient can edit invites | Users can edit an invitation that they receive to change time |
| Tasks | |
| Tasks and Briefcase | Track task progress, priority, and completeness. Conveniently store files in folders instead of as email attachments |
| Manage tasks | Add tasks and set the start and due date, set the priority and keep track of the progress and percentage complete |
| Share task lists | Share task lists with internal and external users and set permission levels to manage or to view-only |
| Create task folders | Users can organize task lists into folders |
| Sort tasks | Users can sort tasks by Status or Due Date |
| Prioritize tasks | Users can set the priority of tasks to high, normal or low |
| Tag tasks | Individual tasks can be tagged |
| Attachments to tasks | Files can be attached to a tasks |
| Print task lists | The entire task list can be printed |
| View tasks by status | Users can select tasks by status |
| Sync tasks | Sync tasks from an iCal remote service |
| Documents | |
| AJAX Documents | Ability to create rich web-based documents and wikis |
| Rich Web Document authoring | Ability to create rich web Documents with WYSIWYG or HTML editing |
| Notebooks | Ability to create a notebooks as a Document repository and as a mechanism for navigating through Documents |
| Multiple notebooks per mailbox | Ability to create multiple notebooks in a single mailbox |
| Domain-level Notebook option | Ability to create a notebook that is shared by everyone within a domain |
| Links | Ability to insert links in Documents to other Documents or to external URLs |
| Attachments as Documents | Ability to upload Attachments as Documents |
| Ajax Linking & Embedding (ALE) | Ability to embed rich content objects as independently editable items inside a web Document |
| Inline images | Ability to embed an image as an ALE object inside a web Document |
| Inline spreadsheets | Ability to embed a spreadsheet as an ALE object inside a web Document |
| Document print and print preview | Ability to print a Document and see a print preview |
| Attachment search | Ability to search attachments |
| Mobility | |
| Zimbra Mobile | Over-the-air push synchronization of mail, contacts, and calendar to Palm, Symbian, and Windows Mobile 5 devices with no additional server - (optional) |
| Blackberry® support | Over-the-air synchronization of mail, contacts, and calendar to Blackberry devices - (optional) |
| Rich browser-based experience for Zimbra email, contacts, calendar and files on any xHTML capable device | |
| Set mobile security policies including device wipe, PINs and device management features on user accounts | |
| Instant Messaging | Send IMs to your immediate peers or to buddies in Interop networks |
| Sharing | Ability to share contacts, calendars, and documents with internal or external users |
| Archiving and Discovery | Archiving and compliance is the reality for today's organization (SOX, HIPAA, FRCP, corporate governance) |
| Zimbra Desktop | The next-generation email application, All Your Email Accounts in One Place - Free! |
| Aggregates Yahoo! Mail, Gmail, AOL, Hotmail, and other POP / IMAP accounts | |
| Enables offline access to the Zimbra web experience on Mac, PC, and Linux desktops | |
| Other desktops | MAPI synchronization to Outlook 2003/ 2007 with full delegate and offline access |
| Native synchronization to Apple desktop applications via Zimbra iSync Connector, plus CalDAV support | |
| Support for all POP3/ IMAP4 Clients | |
| Native synchronization to Apple desktop applications via Zimbra iSync Connector, plus CalDAV support |